Program
Record of the Rotaract meeting from 6.2.2022 that took place in Mokka oda. The meeting started at 10:00 and ended at 12:15. All of the club members were invited in advance through Facebook.
Agenda:
- Charity winter project evaluation
- Club covenant (stanovy) - discussion
- Promotional stuff
- Team-building
- Workgroup - winter ball - discussion
- Charity project - new projects
- Recruiting new members
- Conferences
- Membership fee
Meeting:
- Charity winter project evaluation
- Communication problems with Mr. Samek
- Communication directly with orphanages was alright
- For next year would be better to have direct communication with orphanages - that include earlier communication with them - through contacts we´ve gotten this year
- ESN liked the project but next time wants to involve foreign students
- Start planning this event again in September 2022
- Club covenant (stanovy) - discussion
- Alexia asked other clubs to see their stanovy - we received stanovy from RC Most and RC Zlín
- Stanovy RC Zlín are more complex
- Stanovy RC Most are simpler
- We decided to make our new stanovy more similar to stanovy RC Zlín - because in the case of conflict it will be easier to decide who is right
- Alexia and Kryšpín will meet with the president of RC Zlín to discuss it with her
- After this meeting there will be draft will be sent to all members who can comment on it and correct it.
- Promotional stuff
- New T-shirts
- Same for all of the members
- For some social events - polo shirts with embroidered logos - Alejandro may arrange it
- Then make some less expensive for fewer prestige events
- Alexia- post in the Facebook group
- New banners and pink flag
- We agreed we don't need an internet page as long we have Facebook and we will establish our Instagram - need a person who will manage it
- Team-building
- Golf, laser game, archery, escape room
- One small teambuilding a month - connect it with a meeting - could also bring us, new members
- Big team building in summer - boats or smth.
- Workgroup - winter ball - discussion
- We will work on it together - 1 thing is to find a place
- Charity project - new project
- The plan is to have 2 projects till summer
- ISU + ESN + Rotaract - something in summer
- Bakeoff
- Archery
- Interaction with children - sports tournament - people from ISU can act as a couches
- Football match between ISU and ESN
- Recruiting new members
- Lukáš will talk to Timoteus and Martina about new potential members
- Try to recruit members from the UHK - work closely with them - so we can get a small stand at their events - get new members
- Get new members through a networking event
- Get involved Erasmus students to spread the idea of Rotaract if they don't know it
- Conferences
- Discussion if someone is willing to go to them
- And if we want to host the District conference in October - we agreed that we want to and we will talk to the district secretary about it
- Membership fee
- We will have to start paying a district membership fee of 6 euro for every member of the club
- Also, we decided we will establish a club fee so we can finance our new events, the amount is yet to be decided
- To keep track of things we need a transparent bank account and treasurer
- Also, we decided to make a piggy bank for our team buildings
Summary:
- Charity winter project evaluation
- Club covenant (stanovy) - discussion
- It will be further discussed through social media
- Alexia and Kryšpín meeting with Karolina - district secretary
- Promotional stuff
- Will be ordered the design will be discussed through social media
- Team-building
- The first small one will be connected to the next meeting (5th march)
- The big one will be in the summer
- Workgroup - winter ball - discussion
- We will start working on it
- Charity project - new projects
- There will be meetings with ESN and ISU on this topic through February
- It will be further discussed in march
- Recruiting new members
- Conferences
- Hosting of October district conference - will discuss with Karolina - district secretary
- Membership fee
- District 6 euros + club fee (we don't know the amount yet)
- Piggy money
